UCSF Urges Faculty and Staff to Complete Overdue Mandatory Trainings
UCSF has launched an enterprise-wide effort to improve compliance rates for mandatory trainings, a priority monitored by the University of California Office of the President.
These trainings address important issues across the entire UC enterprise, including bolstering knowledge of cybersecurity, preventing harassment, supporting a diverse and equitable community, and addressing ethical issues like financial disclosures. Keeping faculty, staff and learners up to date on mandatory training allows UCSF to comply with laws, rules and regulations that require such programs.
UCSF’s compliance data are regularly reviewed by the UC Board of Regents.
The trainings are evaluated and updated periodically to remain relevant to current best practices, presenting faculty, staff and learners with issues that can and do arise in their daily work.
Being compliant with these trainings is everyone’s responsibility and directly tie into honoring the University’s PRIDE Values of professionalism, respect, integrity, diversity and excellence. Completion of mandatory trainings is required of all UCSF employees and learners to ensure compliance with state and federal laws as well as the UCSF Code of Conduct.
“These mandatory trainings inform us about important ethics, regulatory and policy issues of which we should be aware,” said Brian Smith, UCSF chief ethics and compliance officer, and senior associate vice chancellor, research, infrastructure and operations. “Being educated on these issues helps inform ethical and compliant actions. Fulfilling these training responsibilities helps maintain UCSF’s ethics-based environment and trust in UCSF as a public institution, and prevents regulatory or policy violations.”
At UCSF, there are four mandatory trainings everyone must complete:
ONE
UC Preventing Harassment & Discrimination
Required every two years
This course provides information on preventing and responding to sexual violence and sexual harassment, and what each of us can to do to make our UC culture safer for all.
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TWO
Ethics & Compliance Briefing
Required every two years
This training conveys important information about the UC disclosure requirements that apply to all employees and the specific disclosure requirements for researchers who accept extramural research funds.
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THREE
Cybersecurity
Required yearly
Ransomware and other cybersecurity threats continue to be one of the biggest risks to healthcare and higher education. IT is constantly working to defend our network and systems from attacks, but protecting our organization is a shared responsibility requiring vigilance from all of us.
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FOUR
UCSF Foundations of Diversity, Equity and Inclusion
Required once
This course introduces the UCSF community to foundational concepts of diversity, equity and inclusion and the common language to better understand why diversity is core to our work at UCSF. It serves an important first step in our collective effort to live our PRIDE Values and ensure that our Campus and Health system are free of bias, discrimination, and hate.
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Other required trainings not part of this UCSF effort include those noted under “Compliance Training” and others that faculty and staff may be notified about separately based on their position and job duties. Many of those required trainings apply to only specific groups, such as UCSF Health, Graduate Medical Education staff, attending health care providers, fellows and residents, and campus, or a combination of groups.
Supervisors may arrange for their staff to complete required course(s) through group completion – either in an instructor-led session, inside a virtual room together through one of the employee’s logins or done through a supervisor’s login with the supervisor leading. Supervisors can also schedule work time for employees to take mandatory trainings, with specific days and times set aside to do so.
“I like to think of these trainings as continuing education because the world is moving so fast and there’s always new developments that effect higher education, research and health care,” said Corey Jackson, UCSF chief human resources officer. “Taking your mandatory trainings helps to promote an inclusive, diverse and safe working environment as they prepare you for many possible work scenarios and how to handle them in a way that protects both you and UCSF.”